We are a Commercial and Residential property management company that are looking for an Administrative Assistant, preferably within 10-15 miles of West Hollywood, with the following duties:
1.
Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.
2.
Prepare several reports utilizing Microsoft Excel on a regular basis (e.
g.
, daily,weekly/monthly reports, vacancy reports, rent rolls, etc.
).
Strong ms excel skills are a MUST
3.
Coordinate with various team members and generate reports as per co-worker’s needs;
4.
QuickBooks experience a plus
5.
Manage meetings, calendar appointments, coordinate lunch for various office staff members;
6.
Answer phone calls and emails; handle incoming and outgoing communications;
7.
Manage agendas/travel arrangements/appointments etc.
for colleagues;
8.
Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;
9.
Maintain accurate records of documents received and sent out, file documents (hard and soft copies);
10.
Assist in rental efforts including leasing documents for properties
11.
Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;
12.
Perform other functions as may be required by the job or as directed by management;
13.
Bi Lingual (English and Spanish a plus
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