Country
United States
Location
El Segundo, CA
The Summer Training Administrative Intern will be responsible for supporting the administrative initiatives of the office and assisting the training department with duties related to our Summer Class Training.
The Summer Training Administrative Intern will work with the training department to build out the 2024 training program in LMS365, experience with SharePoint is a plus.
The Summer Training Administrative Intern will support the office leadership team by performing data entry, completing special projects, scheduling appointments, managing calendars, supporting recruiting initiatives, and eloquently communicates information to clients and agents alike, and otherwise relieve office officials of clerical and administrative work.
The Summer Training Administrative Intern will work collaboratively with the company’s training department, IT Department, Facilities Team, Market Leader, and Regional Recruiting Coordinators.
Summer Class Training & Support:
Act as the office point of contact for Matthews Summer Class Training Program and assist the Training and Recruiting Team ad hoc
Work in LMS365/SharePoint to prepare the 2024 training program
Preparing first day collateral
Communicate updates to Summer Class Trainees
Organize mixers and activities
Ordering catering and setting up for Summer Training Events
Prepare conference room for live trainings and herd summer class
Special projects assigned by the training team
Office Administration:
Ordering, stocking, inventory, and expense report of office supplies
Costco, Amazon, etc.
Coffee supplies stocking (daily)
Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
Computer set up, phones etc.
Welcome packets and New Hire collateral
Building and office card access
Updating seating chart in Box and in Atlas
Workstation setup as needed
Clean out agent cube if terminated
Liaison between building management and MREIS
Handle on-site building requests
Restocking public restroom, light not working, A/C issues, etc.
Required emergency course education
Parking validations
Office equipment management
Reload and troubleshoot Pitney Bowes system
Printer supplies (toner and paper) and stocking (daily)
Printer troubleshooting and handle troubleshooting with vendor
Mail pickup and delivery (daily)
Cleaning up office
Keeping organized and presentable (daily)
Clean refrigerator (weekly)
Setup conference room for conference calls and meetings
Monday morning meeting
Setup live trainings
Stocking collateral and water for meetings
Setting up recruiting presentations
Coordinating with vendors for miscellaneous office tasks
Assisting agents with basic technology needs
Expense reimbursements
Coordinating internal office events
Market Leader Administrative Support:
Office competition support
Recruiting administrative support
Miscellaneous tasks
Requirements:
Relative experience
Expert knowledge of Microsoft Office including but not limited to SharePoint, Word, Excel, OneNote, and Outlook
Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
Excellent interpersonal and communication skills
Exceptional problem-solving skills
Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
Additional Requirements:
The ideal candidate is extremely detail oriented, intelligent, confident, and professional.
This person must be proactive with the ability to anticipate potential problems and solve them before they occur.
The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment.
This is an entry-level opportunity with the potential for considerable career growth within the firm.
Hourly wage: $20
MREIS is an Equal Opportunity Employer; employment with MREIS is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
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