Data Coordinator

Job Summary The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference.
Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives.
If you are mission-driven, dedicated to superior service and support, and can diligently work independently in a collaborative environment, we would love for you to join our team.
LAHSA is leading the fight to end homelessness in LA City.
Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles.
As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
Under the leadership of the Access and Engagement Operations Manager, this position is primarily responsible for accurate, efficient and complete data entry into the Los Angeles Continuum of Care Homeless Management Information System (HMIS).
This position will train and support the Homeless Engagement Team (HET) members to ensure data integrity in the entry of client level data from outreach services.
The Data Coordinator will be a liaison between the HMIS team and the HET members.
Essential Job Functions Enter data by inputting alphabetic and numeric information using an established procedure into the HMIS which utilizes a web-based interface.
Maintain data entry requirements by following data entry techniques and procedures.
Verify entered data by reviewing, correcting, deleting, or reentering data and purging files to eliminate duplication of data.
Train and coach HET staff on issues related to data entry.
Identify and escalate any data integrity or data collection challenges to upper management team and assist as appropriate to develop solutions to those challenges.
Maintain customer confidence and protect operations by keeping information confidential.
Maintain professional relationships with offices of local government and City and County Departments, especially by providing consistent, accurate data reports Represent LAHSA at community meetings and conduct presentations with selected groups.
Review Request for Services to identify areas of necessary follow-up.
Other duties as assigned.
Knowledge, Skills & Abilities Intermediate level of experience with MS Office Suite Excellent people skills, specifically customer service skills and a capacity for collaboration and interpersonal relationships Excellent written and verbal communication skills, including the ability to express technical concepts clearly to both technical and non-technical audiences Ability to simultaneously manage multiple projects and timelines Work independently, be proactive, and exercise good judgment Flexibility to work with individuals with varying work styles Excellent time management and organizational skills Service minded and open to new ideas and approaches Excellent attention to detail Training & Experience Proven professional experience and educational background.
Schedule The Chief Executive Officer or designee may change the schedule of positions between remote, hybrid and onsite, as necessary to accomplish LAHSA's business needs.
Appointments are typically made between the minimum and the midpoint of the range, depending on factors such as experience, education, skills relevant to the role, and internal equity.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.
org.
We want to support all staff in reaching their personal and professional goals.
Working for LAHSA has many benefits.
Join our LAHSA team!Medical InsuranceLAHSA pays a portion of the premiums for medical for all full-time employees and their dependents.
Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Medical plans are administered through ADP Total Source.
The following are enrollment options:MedicalHMO/PPO: Kaiser Permanente, Aetna Dental InsuranceLAHSA pays a portion of the premiums for selected dental benefits for all full-time employees and their dependents.
Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Dental plans are administered through ADP Total Source.
The following are enrollment options:DentalHMO/PPO: Guardian DentalVSP Vision Plan LAHSA offers this voluntary comprehensive vision plan to all full-time employees through ADP TotalSource.
It includes yearly comprehensive exams, lenses, frames and contact lenses.
All premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.
AFLAC Supplemental Insurance LAHSA offers this voluntary supplemental insurance to all full-time employees.
Plan options include personal accident, personal cancer indemnity, personal short-term disability, and personal life insurance plans.
Most premiums are pre taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.
ADP Flexible Spending Accounts LAHSA offers employees this voluntary flexible spending account plan through ADP TotalSource.
Employees may elect to participate in dependent care or health care expense accounts.
All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.
Life InsuranceLAHSA pays 100% of the premium for $50,000 basic life insurance coverage through ADP.
Voluntary Group Life InsuranceLAHSA offers employees this voluntary group life insurance through Lincoln Financial.
Employees may elect to participate in dependent care or health care expense accounts.
All premiums are pre-taxed and paid 100% by the employee through automatic bimonthly payroll deductions.
Long Term DisabilityLAHSA pays 100% of the premium for long term disability coverage through ADP.
Public Service Loan Forgiveness (PSLF) Program EligibilityLAHSA is considered a government employer for the PSLF Program.
Pension PlanLAHSA provides a 401A pension plan through Lincoln Financial.
After 6 months of employment, employees are eligible for contributions of 5% of the employee’s salary with a qualification date of 500 hours or 6 months after the date of hire.
Deferred Compensation PlanLAHSA provides a 457 Deferred Compensation plan through Lincoln Financial.
Employees may elect to defer up to IRS maximum limit per year of their earned salary for income tax purposes.
Time Off Administrative LeaveExecutive Director, chiefs, and directors receive five (5) days of admin leave each calendar year in addition to the time-off below.
VacationVacation is earned according to each month of service commencing with the employee’s initial date of hire.
Less than five (5) years of employment, eighty (80) hours per year.
Five (5) to ten (10) years of employment, one hundred twenty (120) hours per year.
More than ten (10) years of employment, the one hundred twenty (120) hour total shall be supplemented by one (1) workday of paid leave for each twelve (12) months greater than one hundred twenty (120) months of employment.
This vacation accrual is capped at twenty (20) workdays per yearMaximum accrual of vacation leave is 200 hours.
Sick LeaveFull-time employees accrue sick leave at a rate of 12 days per year.
Maximum accrual of sick leave is 160 hours.
Paid HolidaysAll employees receive the following observed company holidays off:New Year’s DayMartin Luther King Jr.
DayPresident’s DayCesar Chavez DayMemoria DayJuneteenthIndependence DayLabor DayIndigenous People’s DayVeteran’s DayThanksgiving DayDay After ThanksgivingChristmas dayIn addition to the above holidays, full-time regular employees who have completed their 1-year introductory period are entitled to two (2) “Floating Holidays” during the calendar year.
Updated 06/27/2023