Vendor File Management Specialist

The Vendor Management Specialist will manage the day-to-day operations associated with the management of vendor, EFT (Electronic Funds Transfer), and one-time payee information.
Serve as a liaison to vendors and departments; respond to questions and other issues relating to vendor and EFT records.
Provide backup support to the BruinBuy Help Desk.
Under the general direction of the e-Procurement Systems Manager, the incumbent works independently with minimal supervision to complete daily tasks.
Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position 17 Records Qualifications Required/Preferred Skill in writing concise, logical and grammatically correct memos, letters and financial reports, and reading documents written in standard business English, such as administrative policies and procedures.
Required Skill in interacting diplomatically with the public and campus, in a high volume, continuous public contact setting.
Required Skill in coordinating tasks to be accomplished by determining the time, place and sequence of actions to be taken, on the basis of analysis and data.
Required Skill in performing a variety of duties with frequent interruptions and/or distractions.
Required Skill in working independently and following through on assignments with minimal direction.
Required Demonstrated knowledge of Microsoft Office suite of products, including Outlook, Word, and Excel; use of the internet for business communications; performing required calculations; administrative record-keeping; on-line research; and software-as-a-service applications.
Required Ability to utilize purchasing systems (PAC and BruinBuy), and campus financial applications such as QDB.
Can be trained Demonstrated knowledge of University procedures.
Required Skill in setting priorities which accurately reflect relative importance of job responsibilities.
Required Skill in interpreting documents such as vendor agreements, policy manuals, and memos to perform research, answer questions, and resolve problems.
Required Demonstrated ability to utilize query data base tools and reporting tools.
Required Oral communication skills to correspond with various levels of University personnel and ability to deliver oral presentations to groups or on a one-on-one basis.
Required Skill in organizing information and documents for easy retrieval and to process work effectively.
Required Ability to develop processes, programs, procedures, and system modifications to gather and report required information.
Required Ability to accurately work with numbers, as well as sensitive and personal information, with a great amount of detail and security.
Required Working knowledge of Purchasing and vendor file management policies and procedures.
Required Demonstrated working knowledge of EFT (Electronic Fund Transfer) process to establish and maintain vendor EFT files.
Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 03-17-2024 External Posting Date: