Fund Manager

We are seeking an experienced and skilled Fund Manager to provide financial management support to principal investigators, administrators and faculty of the School of Dentistry.
Under the supervision of the Training Grants Administrator in the School of Dentistry's Research Office and two other research administrators, the incumbent will also be responsible for pre-award, award set-up, expenditure control, fund status reporting and post-award administration for $20 million of extramural funds.
The Fund Manager will primarily be responsible for post-award administration, including post-award financial management of account funds for Federal contracts and grants.
The Fund Manager will have three (3) primary responsibilities: 1.
Prepare monthly analyses of account activity and creates accurate financial reports which reflect monitoring of allowable expenditures per funding agency guidelines, including outgoing sub recipient projects under extramural awards; utilize campus financial reporting mechanisms (QDB) and offices (EFM, SOD/Campus Finance Office, OCGA, Purchasing) to research and resolve discrepancies between general ledgers and related accounting documents as necessary.
Process closing of contracts and grants as required to meet funding agency and campus deadlines.
Strong knowledge and skills of UCLA Finance Systems are required.
2.
Meet with SOD faculty as needed to assist with proposal budget preparation and provide advice on agency guidelines for extramural funding requests.
Interpret and explain University accounting procedures and requirements for extramural funds.
Analyze payroll expenditures and commitments and provide regular financial reports to PIs.
3.
Assist the Research Office Team with Pre-award management: must demonstrate skill in research grant preparations and submissions, grant submissions with School's grant analyst and act as liaison to the Office of Contract & Grant Administration (OCGA).
Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position 20 Records Qualifications Required/Preferred Minimum 5 years of experience in research administration.
Required Demonstrated knowledge of University of California accounting system, policies and procedures.
Preferred Demonstrated skill in analyzing monthly payroll expense distribution report for the purpose of generating accurate and timely financial reports.
Required Knowledge of University payroll action form processing and payroll time reporting.
Required Demonstrated analytical and problem-solving skills to assess a given situation, define the essential components and make recommendations toward a resolution.
Required Demonstrated analytical skill in reading and analyzing financial documents, campus hardcopy and online financial tools such as QDB.
Required Demonstrated working knowledge of contract and grant proposal budgeting and administration.
Required Skill in developing rapport with individuals from diverse ethnic/cultural backgrounds.
Required Demonstrated mathematical skills to perform basic bookkeeping transactions, accurately compute budgets, including percentages, and the calculation of indirect/direct costs.
Required Working knowledge of campus payroll systems to reconcile payroll ledgers for each assigned account/fund, and to advise Staff Personnel Office of changes in salary distribution.
Required Experience interacting with OCGA, EFM, and Finance Office.
Required Demonstrated skill in determining what information is confidential and sensitive and handling the same with discretion.
Required Demonstrated training skills to train PIs and staff to understand financial activity reports and prepare University accounting forms.
Required Demonstrated skill using PC computer and compatibles.
Knowledge of chart, graph and table formatting and spreadsheet (Excel), database and word processing software, including Microsoft Word, Excel and Powerpoint.
Required Demonstrated ability to work independently, follow through on assignments with minimal direction, set priorities which accurately reflect the relative importance of job responsibilities and to perform under the pressure of deadlines.
Required English writing skills to write concise and accurate administrative and financial reports, memos, forms and correspondence.
Required Excellent communication skills and command of the English language to obtain and convey information with diplomacy and clarity, to speak on the telephone or in person to individuals or groups using appropriate vocabulary and grammar, and the ability to maintain a congenial, helpful attitude when faced with difficult situations, responding with tact.
Required Demonstrated knowledge of University purchasing, material management, payroll, personnel and general accounting policies and procedures.
Preferred Experience with University Online Finance Systems including QDB and application for online downloading of expenses to review and generate reports and budgets; OASIS, PAC, PAC/GUI, PAMs, PANs, NPEAR, Bear's, TOF, and FS) and Payroll System (UCPath).
Preferred Familiarity with working in an academic environment.
Preferred Additional Posting Information Bargaining Unit: CX-Clerical & Allied Services Application Deadline: 02-17-2024 External Posting Date: