Administrative Assistant (Litigation)

Dykema Gossett PLLC, a leading national law firm which values each employee's contributions and time, is recruiting for an experienced Litigation Administrative Assistant in Los Angeles.
The Assistant will assist attorneys and paralegals in providing quality legal services to clients, including preparation of correspondence, legal documents, electronic and non-electronic court filings.
Assistant will maintain calendar, schedule meetings and depositions, maintain files and anticipate client needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Exercises independent judgment in determining priority levels of all work assigned on a daily basis.
Assures that high priority items are completed in a timely manner.
Files electronic and non-electronic filings with various courts.
If requested, schedules appointments and meetings, reminds attorneys of appointments, specific court dates and various other dates (even though such dates may not necessarily require the attorney’s presence).
Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
Types, revises, modifies all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc.
, whether from drafts, originals or dictation.
Runs conflicts, prepares screening forms, sets up engagement letters, orders legal files.
Opens and reads incoming mail not marked personal and confidential if requested to do so, and responds or forwards to attorney if appropriate.
Maintains and organizes files on request and in conjunction with Document Clerk.
Enters and/or releases attorney’s’ time, if required.
Maintains list of all current billing numbers for assigned timekeepers.
Answers and screens telephone calls, Assists callers independently on a regular basis.
Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: One to two years of post high school education equivalent.
Five plus years of related work experience and strong litigation skills and knowledge of the courts.
Knowledge of state, federal and appeal court procedures.
Typing speed (adjusted for errors) 55 WPM or greater.
Excellent communication skills, both verbal and written and organizational skills.
Knowledge of Microsoft Office products required.
Advanced skills in Word required.
Ability to be self-motivated and work independently.
High degree of confidentiality regarding clients, guests, documents, conversations, etc.
WHY YOU SHOULD APPLY: Dykema offers an excellent salary and benefit package, including transportation assistance.
Dykema provides a professional, diverse and collaborative workplace where all employees can thrive.
Dykema has achieved, and continues to participate in, Mansfield Certification.
Our work environment is business casual.
Salary is 60k-90k DOE.
OUR EEO STATEMENT: It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.
Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.
It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.
Qualifications Skills Required Organization Advanced Microsoft Word Advanced Behaviors Preferred Team Player: Works well as a member of a group Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Experience Required 5 years: Five plus years of related work experience and strong litigation skills and knowledge of the courts 5 years: Knowledge of state, federal and appeal court procedures.