Contracts & Sourcing Analyst

Job no: 526146 Work type: Staff Location: Los Angeles Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time Job No: 526146; 11/1/2023 CONTRACTS & SOURCING ANALYST Buyer III Purchasing Salary Range: $4,306 - $7,790/Monthly Work Schedule: Full-Time, Monday – Friday, 8:00 a.
m.
to 5:00 p.
m.
; non-exempt classification.
Essential Functions: Reporting to the Director Procurement & Contracts, the incumbent will perform highly complex administrative duties which involve contracts (LSA’s, MOU’s, etc.
), sourcing orders (competitive bids), and providing support to procurement operations (processing transactional orders).
Major duties and responsibilities include, developing standardized contract templates regarding language of terms and conditions; works with Procurement & Contracts Director, University Risk Manager, legal on contract risk decisions; Develops and write contract services procedures for departmental use and campus instruction.
Provide analysis of contract financial data, interpreting, and making decisions related to university policy and procedures; performs periodic audit on procurement and contract process and workflow effectiveness; provides guidance to department staff members and serves as point of contact for campus departments on immediate needs and procurement and contract services procedures coordination of contracts and contract renewals; provides RFx and contract guidance and assistance to members; write and send internal and external communications as needed; evaluate campus training needs and lead procurement and contract services training and customer service initiatives; issues POs, contracts, and RFx as needed.
Coordinate and administer the procurement and contracting of delegated major capital purchasing contracts for state and auxiliary projects, and associated responsibilities including but not limited to preparing bids, advertising, evaluating bids and awarding contracts; responsible for oversight and processing of architectural, engineering, and service provider agreements for construction related projects; work closely with: Capital Planning Directors, Facilities Directors and Project Managers, Legal Counsel, Auditors, Chancellor’s Office Construction Unit, Construction Inspectors, Contractors, Division of Industrial Relations, Department of Justice Services and the California License Board as necessary on process, procedures, research and compliance; coordinate and administer the procurement and contracting of Learning Site and Placement agreements, Memorandum of Understandings, Revenue, and other types of agreements and contracts; conducts and executes RFx and contracts; and serves as the sustainability officer and SB/DVBE Advocate on behalf of Cal State LA.
Required Qualifications & Experience: Equivalent to an undergraduate degree from an accredited college or four-year university in purchasing, marketing, accounting, business, or other appropriate field.
Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.
e.
, high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.
Experience managing and/or assisting in operational and technical projects of varying scope and size.
The incumbent must have thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; basic accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration; and of California State Statues and Codes applicable to campus procurement.
The incumbent must possess strong written and oral communication skills; and high-level organizational skills.
The incumbent must have the ability to administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process; lead or review the work of others; act promptly to resolve actual or potential problems when requires; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment; and to work collaboratively in a team with a variety of campus partners as well as independently.
The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University.
Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer.
As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Desired Qualifications: Five-years of public procurement or contracts experience in a professional environment utilizing ERP system and direct experience with competitive bidding, negotiation, contract development and price/cost analysis.
Knowledge of public or higher ed procurement and contracts policies.
Presentation and training skills.
Understanding of enterprise systems, such as financials, budgets, human resources, and contracts.
CPM, Procurement certification, and Contracts certifications.
Closing Date: Review of applications will begin on November 15, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.
A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual.
To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment.
Certain positions require fingerprinting.
The University actively encourages qualified minorities, women and persons with a disability to apply.
Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship.
We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Nov 01, 2023 (9:00 AM) Pacific Daylight Time Applications close: