The Front Office Coordinator position provides support to all departments in the company by completing a variety of administrative, clerical, reception, and project-based work.
Qualifications Required:
High school diploma and some college-level course work
0 – 1 year of experience in a related role
Position-specific Qualifications:
Courteous and professional in person and on the phone
Demonstrated aptitude and enthusiasm for learning
Demonstrated integrity, flexibility, and collaborative approach to work
Strong information-gathering and analysis skills
Able to work occasional evenings and weekends
Able to use basic office equipment such as fax machine, copier, etc.
Able to maintain confidential records and information
Familiar with Microsoft Office Suite applications (Word, Excel, etc.
), email, and internet
Additional Qualifications:
Strong organizational skills and attention to detail
Strong oral and written communication skills
Able to prioritize tasks and meeting deadlines in a fast-paced environment
Able to work in a team-oriented environment
Able to think critically and problem-solve
Job Functions and Responsibilities:
Under direct supervision, the Front Office Coordinator performs the following job functions with a focus on one or both of the following areas:
Office Administration: Performs the following tasks related to office administration:
Greets visitors and answers and screens incoming calls
Receives, sorts, and routes all incoming mail and deliveries
Responds to inquiries received via phone, mail, and/or email or appropriately routes them to senior Administrative employees
Organizes and maintains paper and electronic files
Performs general administrative duties such as copying, faxing, and filing
Tracks and purchases office and kitchen supplies after receiving purchasing approval
Maintains conference rooms, kitchens, and common areas
Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks
Manages calendar appointments and schedules meetings
Assists other administrative team members with various duties
Special Projects/Research Projects: Performs the following tasks related to special projects/research projects:
Conducts internet research and summarizes findings
Inputs, maintains, and verifies accuracy of data
Assists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documents
Meets deadlines and manages tasks
Assists with developing and improving company document templates
May participate in planning company events
In addition, the Front Office Coordinator performs the following responsibilities:
Complies with company policies and with applicable laws and regulations
Demonstrates professionalism in the workplace
Performs other duties as assigned
This is a part-time, onsite position for our Los Angeles, CA office.
The salary range for this position is $35,000 - $60,000.
Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to an individual's assigned office location, experience, and expertise.
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