Langham Service Specialist - Full-Time

Job Summary .
• Service and GuestSupports team to achieve all guest satisfaction targets for Langham Service.
• Finance and MarketSupports team to achieve revenue targets.
• WorkforceParticipates in and contributes to relevant staff events, meetings, briefings etc.
Attend assigned training sessions as required by Manager.
• Process and OperationsA.
GeneralWorks harmoniously and professionally with all colleagues.
Understands the hotel product in depth; stays updated with new information and seasonal changes.
Knows the opening hours of all outlets and facilities; is familiar with all in-room amenities.
Ensures proper working condition for all relevant systems and hardware, including TV channels, FCS printer, voice mail, and music on hold.
Knows how to use various platforms, including FCS, Opera, PBX, Outlook, ResPAK, Micros, Delphi, Synxis, OpenTable and relevant agent extranets.
Follows up as necessary with other departments, including Housekeeping, Front Office, Food and Beverage, Reservations, Loss Prevention, and Engineering.
Updates department office board with on-day information, including daily operations, daily room rates, stock inventory, weather, any F&B promotions, and other special highlights.
• B.
PBXHandles external and internal calls in a friendly manner, using last names of guests wherever possible.
Screens telephone calls, collects essential information, and routes caller to respective extensions when necessary (e.
g.
banquet event enquiry).
Assists guests with all inquiries, and follows up with other departments or external vendors when necessary; accommodates special requests as often as possible.
Resolves customer complaints in a timely and professional manner.
Inputs, checks and delivers all wake up calls promptly.
Follows up all traces, faxes and messages in a timely manner.
Assists guests for inquiries regarding the reservations or billing, follow up and follow through.
Follow up call is required if any service delay enquiries / compliant received.
Prepare summary reports of daily activity and sends to management.
• C.
ReservationsIs familiar with all room types, rate codes, special promotions and packages.
Processes reservation inquiries; updates and cleans up existing reservations and guest profiles.
Inputs bookings directly into PMS; ensures all booking details are interfaced correctly.
Assists other departments with reservations inquiries where necessary.
Handles all bookings from various channels, including FIT, OTA’s and local agents.
Explains hotel guidelines, cancelation policy, amenities, and safety and sanitation practices.
Knowledge of General Chuan Spa inquires related to spa services and prices.
• D.
F&BHandles all inquiries and restaurant reservations for all outlets.
Responsible for voicemail call backs for all dining outlets.
Informs F&B management team about guest issues to expedite guest resolutions.
Knowledge of Terrace, Lobby Lounge (takeaway) and Hideaway dining menu and stays updated with all outlet promotions.
Accommodates all special requests as necessary and follows up accordingly with the kitchen.
Communicates dietary restrictions, special occasions, VIPs, handle with care guests to F&B management team to ensure guest satisfaction.
E.
Front DeskKnowledge of front office operations in regards to setting up guest reservation requests, confirming guest information and updating guest profiles.
Resolve guest complaints, recording any defects, and defect communication and follow up.
Knowledge of daily guest arrivals, departures, groups, VIPs, resumes, and 1865 members for anticipatory, timely proactive guest interactions.
Answer concierge related inquires such as transportation services, amenity requests, restaurant reservations, and information related to local attractions.
Assist the front desk with any tasks such as quality check calls, deliveries, amenity requests, etc.
• Leadership and SustainabilityParticipates in CONNECT activities; contributes to Hotel’s CSR goalsFollows Hotel’s environmental management policies and guidelines, e.
g.
to reduce, reuse, recycleKey Result AreasNPSKPIMystery Shopper GSI – Overall quality of reservationsGSI – Telephone OperatorAbandoned Call Ratio% of Calls Picked Up within 15 SecondsForbes Standards – Reservations Service Forbes Standards – Arrival ServiceForbes Standards – Departure ServiceForbes Standards – Guest Service OneForbes Standards – Guest Service TwoForbes Standards – Guest Service RequestSALARY RANGE: $19.
00 - $23.
00 PER HOUR Requirement .
• Requires walking or standing to a significant degree.
• Ability to lift 20 lbs.
• Input and retrieve data with routine difficulty using a computer reservation system and utilizing codes for efficiency.
• Enters all Sales bookings and group contracts using a computer on a timely basis per the instructions of the Supervisor or Reservations Manager.
• Performs routine filing and required report keeping for the department.
• Ability to effectively deal with customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger to collect accurate information.
• Ability to establish and maintain effective working relationships with employees, customers, and patrons.
• Requires sitting for long periods of time in a confined space and in close proximity to other employees to continuously perform essential functions.
• Must be fluent in English and have excellent communication skills.
• Must be able to receive and process various data statistical information and understand basic mathematical functions.
Any combination of education and experience equivalent to graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities.
High school diploma preferred.
Prior communications, reservations, hospitality and/or computer experience preferred.
Terms of employment .
Full time