Job Description: Program Coordinator
Reports to: Program Director
Service Line: Senior Programs
*SUMMARY*
Under direct supervision of the Director of Senior Services, this position performs a variety of complex responsibilities including Program Supervision, and Administrative Coordination duties requiring a thorough knowledge and understanding of Social Services and Senior Aging programs and policies, procedures and precedents.
Assigned tasks require a high level of accuracy, critical thinking skills, independent judgment, initiative and organization in solving a variety of problems with an appropriate sense of urgency.
The Program Coordinator is also responsible for proactively assessing the needs of programs and project- teams.
*ESSENTIAL COMPETENCIES, DUTIES AND RESPONSIBILITIES*
* Serve on project teams and work independently to assist program staff in development, design and implementation of project activities and interventions.
* Act in a liaison capacity between appropriate management personnel and staff, transmitting decisions and information to organizational units as appropriate, as well as outside agencies and organizations.
Maintenance of a contact database.
* Maintain, tag and sort documents for assigned projects on appropriate project team sites following WLCAC prescribed governance rules.
* Assemble and prepare information for administrative decisions.
Compose project documents and letters to providers and outside agencies that are clear, concise and grammatically correct.
* Meet agreed upon deadlines in a timely fashion and accurately prepares and type deliverables, reports, various project documents, letters, and other material from copy, rough draft, transcribing machine or other prescribed instructions.
* Track the production, mailing (including electronic mailing), and distribution of materials including an inventory of products and materials disseminated.
* Conduct research via the Internet including literature searches of clinical topics as assigned.
* Provide administrative support to Directors and Project Managers (includes printing, copying, faxing, shredding, mailing, scanning, ordering supplies, preparing expense reports, submitting travel requests, etc.
).
Act as secretary in various meetings, writing and distributing minutes.
* Coordinate pre-and post-production activities for all meetings, conferences and education seminars including registration, booth set up, production of event materials, evaluation preparation and tabulation of results, and liaise with co-sponsoring organizations and speakers, etc.
).
* Maintain daily calendars for Directors and Project Managers and coordinate specific meetings with other staff and external partners.
Create and initiate conference calls and Webinars as needed.
* Prepare support documents needed for project deliverables and assist with documentation and submission of deliverable using the appropriate mechanism (i.
e.
, electronic, hard copy, direct data entry etc.
).
* Conduct Internal Quality Control (IQC) monitoring regarding efficiency/effectiveness of activities conducted.
Present issues and recommended solutions and take corrective actions as indicated.
* Perform other duties as assigned.
*EDUCATION AND/OR EXPERIENCE*
* Bachelor's degree from an accredited college.
* At least five (3) years Executive Administrative/Project Coordination Experience.
*OTHER QUALIFICATIONS*
* Excellent English/communication skills, i.
e.
, spelling, composition, grammar, proofreading and editing.
* Bilingual (English/Spanish) (Preferred)
* Advanced MS Office Suite (Word, Excel, Outlook, PowerPoint) computer skills as well as working knowledge of database management.
* Ability to assist others on MS Office Suite systems usage.
* Experience in utilizing contractor’s data systems.
* Typing speed of 50 wpm.
* Fully Vaccinated for COVID-19
Job Type: Full-time
Pay: $3,200.
00 - $4,000.
00 per month
Benefits:
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Parental leave
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Education:
* Bachelor's (Required)
License/Certification:
* Driver's License (Required)
Work Location: In person
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