Contracts and Grant Program Manager

Under the direction of the Principal Research Administrator and CFO, serve as a Contracts and Grant (C&G ) Program Manager in the Financial Services office at the Luskin School of Public Affairs.
Faculty of the Luskin school are actively engaged in research in the fields of social work, urban and regional planning and policymaking.
Primary responsibilities include ensuring all proposal components for extramural funding have been appropriately prepared and completed (e.
g.
, budget, justification, and other supporting documents); in consultation with OCGA, EFM and other central units, ensuring funding agency requirements have been met and practices are in compliance with UCLA policies; fulfilling post-award financial accounting and monthly reporting duties to PI, Project Directors and the Research Staff including financial and administrative management of complex grants totaling over $5-7M annually.
In addition, the C&G Program Manager supports the accounts payable and operational activities for the assigned grant activities, analyzes and reconciles monthly financial reports, and resolves discrepancies in consultation with PI, Project Director(s), or Research Staff.
Develop strategic plans for the various projects in accordance with the various funds sources available to the project(s).
Design, plan, implement, and manage programmatic, financial, and administrative activities of the Program/Project, including liaising with sister campuses (e.
g.
UCB), CalSWEC, various sponsors and colleagues involved with all grant activities.
Determine and implement appropriate charges and adjustments directly affecting the financial system, preparing financial information and special reports for the PIs and Leadership at the School as needed.
Some specific duties for the incumbent: - Complex invoicing required on a quarterly basis on sponsor specific forms and requirements.
- Prepare annual Match Letter to process award funding for upcoming budget periods.
- Manage proposal package and prepare documents for the program's two-year funding blocks.
- Coordinate with Program Manager and Administrative Support personnel on expense approvals and program changes.
- Communicate with central offices (i.
e.
OCGA, EFM, BFS - Cash & Student Loan Accounting Team) regarding award processing, invoicing, and student payments and repayments.
Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position 21 Records Qualifications Required/Preferred Demonstrated working knowledge of accounting principles with specific attention to federal cost principles contained in the Uniform Guidance.
Required Demonstrated experience in accounting and business practices to advise supervisor(s) regarding pertinent financial, contract and grant, and administrative issues.
Required Demonstrated experience in creating various types of financial reports to perform trend analyses and forecasts, set cost recovery rates, and capture historical data to develop justification for current rates.
Required Ability to prepare budgets for extramural funds in accordance with university and funding agency guidelines and policies.
Required Demonstrated ability to create and manage multiple project budgets and use advanced financial and accounting skills to perform analytical functions effectively Required Ability to independently compose, edit, and/or copyedit materials prepared using proper grammar, syntax, spelling and punctuation.
Required Ability to deal with confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.
Required Excellent interpersonal skills, oral communication skills, and usage of language to clearly convey information verbally and in writing.
Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions Required Demonstrated analytical skill to interpret policies and procedures sufficient to identify viable options and to make informed recommendations.
Preferred Demonstrated written communication skills to independently draft a variety of correspondence, which clearly communicates information, policy, procedure, and requests for action to internal and external parties Required Working knowledge of contract and grant administration sufficient to understand the proposal process, prepare appropriate forms associated with a proposal, and coordinate submission with cognizant University offices.
Preferred Demonstrated ability to work as part of a team and assist other administrative staff with clerical and administrative tasks.
Required Ability to accept delegated work, validate expectations, problem-solve obstacles, and follow-up to completion and/or report status of delegated tasks.
Required Ability to identify methods of increased efficiency in working operations and propose modifications.
Required Ability to work independently, meet fixed deadlines, and follow through tasks to completion.
Required Demonstrated working knowledge of computerized purchasing and accounts payable and other electronic systems in a large research University setting.
Experience with on-line financial systems such as BruinBuy Plus, Concur, QDB, TOF, FS, and Non-PEAR Preferred Working knowledge of university policies and procedures as they relate to extramural fund management, accounting, travel, purchasing, facilities, and mail and document services to coordinate and expedite tasks with associated central offices.
Preferred Demonstrated ability to efficiently operate Macintosh and PC computers with advanced working knowledge in the latest versions of Excel and other software; demonstrated knowledge of Word and PowerPoint.
Required Ability to work responsibly and accurately with detailed information including financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.
Required Demonstrated accounting skills necessary to reconcile ledgers, identify/resolve discrepancies, and acquire supporting documentation for a variety of funding sources Required Strong organizational skills to set priorities and work with frequent interruptions.
Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 02-01-2024 External Posting Date: