School Secretary II

Hawthorne School District 14120 Hawthorne Blvd.
, Hawthorne, CA 90250 (310) 676-2276 FAX (310) 676-5174 E-Mail: gmedina@hawthorne.
k12.
ca.
us CLASSIFIED EMPLOYMENT OPPORTUNITY OPEN SCHOOL SECRETARY II 8-HOUR/12-MONTH POSITION STARTING SALARY: Range 19 - $4,234.
99-$4,674.
62/Month (Maximum of 2 years credit for work experience in a public school district will be given.
) EXAMPLES OF DUTIES AND RESPONSIBILITIES: ➢ Serves as a personal secretary and office management aide.
➢ Reviews and screens incoming correspondence and communications routed to the school administrator.
➢ Refers specific communications or correspondence to appropriate staff members and other clerical personnel for the gathering of data for the administrator’s review.
➢ Trains other office clerical staff.
➢ Schedules and assigns all duties to clerical staff members.
➢ Initiates follow-up activities and audits and monitors school clerical functions to ensure that the operational timelines are met.
➢ Arranges correspondence for supervisor’s personal reply with appropriate background materials.
➢ Independently, or in accordance with general instructions, composes correspondence concerning a wide range of subjects requiring a thorough knowledge of policies, regulations, and operational procedures.
➢ Reviews outgoing correspondence and other materials to ensure consistency with policies, regulations, operational procedures, formatting, grammatical construction, and punctuation.
➢ Takes notes of meetings and conferences and prepares an accurate summary.
➢ May administer minor first aid to students and contact parents and emergency assistance agencies in the cases of serious illness or injury.
➢ Serves as an administrative aide by receiving and responding to inquiries from office visitors or from telephone contacts.
➢ Prepares input data for a computerized record management, storage, and retrieval system, and utilizes the output reports in the office operational functions.
➢ Maintains a variety of records and files, that include student, personnel, budget, expenditure, payroll and a variety of other related records and files.
➢ Schedules and organizes the school office clerical functions and provides input concerning the technical evaluation of the other clerical staff.
➢ Other related work as required.
QUALIFICATIONS/REQUIREMENTS: ✓ Three years of responsible and varied secretarial and clerical experience, preferably including one year of clerical experience in an educational organization.
✓ Education equivalent to the completion of the twelfth grade (must submit copy), including or supplemented by coursework in typing, data entry and output report development, office management or other related skill areas.
✓ Must score 70% or better on the Word and Excel Computer Examinations.
✓ Must type a net corrected speed of 50 words per minute.
✓ Must score 70% or better on the School Secretary II Examination.
✓ Spanish bilingual skills are desired.
Persons interested in applying and being interviewed for the position of School Secretary II must submit a completed Classified Employment Application form, a Supplemental Application form, and required documentation to the Hawthorne School District Human Resources Office prior to 4:00 p.
m.
on Monday, March 25, 2024.
Written examinations and oral interviews will be scheduled thereafter.
Applications may be obtained by contacting the Classified Personnel Manager, Glinda Medina, at (310) 676-2276 or on the District website at: www.
hawthornesd.
org.
WE RESERVE THE RIGHT TO REOPEN, READVERTISE, DELAY, OR CANCEL LISTING OF THIS POSITION Hawthorne School District Is An Equal Opport unity - Affirmative Action - Title IX Employer The Hawthorne School District desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law.
The Hawthorne School District prohi bits employees from discriminating against or harassing any other employee or job applicant on the basis of the person’s actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gen der, gender identity, gender expression, sex, or sexual orientation.
3/11/2024 – 8-hrs/12mos