Front Desk Admin Assistant

Benefits: 401(k) Health insurance Paid time off This is a front desk/office assistant position which will require acting in a supporting role to management and other office staff.
Responsibilities include: · Checking phone messages every morning, logging all calls and distributing the messages to the appropriate person · Greeting clients and visitors as they come in and showing them to the correct office.
· Answering phones- Taking a detailed message and ensuring that the messages are promptly delivered to the appropriate person.
· Assisting with writing correspondence letters and mailings · Bringing up the mail, sorting and distributing to appropriate parties.
· Responsible for outgoing mail, FedEx and any additional mailings · Scanning incoming rent checks with envelope and distributing as directed · Filing / Creating files / Organizing Files · Maintaining the office equipment by ordering supplies, calling for tech support and keeping the areas around the equipment clean · Keeping track of office supplies and ordering supplies as needed.
· Scheduling and confirming meetings and appointments on the calendar · Calling Vendors and Service Providers for information · Assisting with various projects as directed by management Requirements: Punctual and responsible Knowledge of Microsoft Suite Able to Multitask and work in a fast pace environment Organized and pay attention to details Work efficiently and be a team player Bilingual - Spanish