Housing Authority Administrator

Job Summary Plans, develops, administers, and supervises the operation of the City's Housing Authority and related housing assistance and social services programs.
Supervises, assigns and evaluates the work of professional and clerical support staff.
Representative Duties Develops, plans, administers, and supervises the overall operation of voucher housing assistance payment programs and related housing assistance programs in accordance with Federal regulations, policies and procedures.
Supervises staff engaged in coordinating and implementing housing assistance and social services programs, including rent subsidy and rehabilitation programs.
Plans, develops, and monitors programs and other activities designed to stimulate the preservation, development and financing of affordable housing.
Confers with the Housing Manager regarding policy, management and financial concerns of the Housing Division.
Analyzes, formulates and implements new or revised policies and administrative regulations.
Establishes and applies criteria for the funding of housing programs and projects.
Identifies funding resources for housing programs and develops funding proposals.
Develops and implements financial strategies to fund desired projects and programs.
Facilitates and negotiates grants, loan agreements, and other contracts with public, non-profit and/or private developers.
Reviews and approves a wide variety of funding requests.
Develops, issues and monitors subsequent funding commitments.
Plans and conducts complex administrative studies and related research including feasibility studies, needs assessment and program evaluations.
Develops and monitors automated management systems to coordinate programs project records, and for monitoring multiple sources of funds.
Develops and maintains internal operating procedures and records in accordance with Federal regulations and reporting guidelines.
Prepares and oversees the preparation of a variety of budget and performance reports to monitor internal effectiveness and for compliance with Federal regulations and reporting guidelines.
Monitors Federal, State and local governmental contract renewals, covenants and restrictions.
Keeps abreast of Federal, State and local legislative and regulatory changes that may affect housing programs.
Informs management of changes and makes adjustments to relevant programs.
Serves as a liaison between the City and local, State, and Federal agencies, community groups, and organizations regarding housing assistance programs.
Responds to inquiries and complaints and makes referrals to appropriate service.
Mediates disputes between property owners and tenants as it pertains to public housing assistance and oversees payments to property owners.
Selects, evaluates, and supervises professional, technical and clerical support staff.
Prepares performance evaluations, reviews employee time cards, and approves vacation schedules and sick leave.
Makes presentations to the City Council, boards, commissions, public and non-profit agencies and other community groups.
Performs other related duties, as assigned.
Requirements Knowledge, Abilities and Skills: Knowledge of: Principles and practices of public administration.
Federal, State and local housing program trends, objectives and resources.
Voucher housing assistance payment programs policy, procedures and practices.
Rehabilitation and related general rental assistance programs.
Finance, accounting and fund management.
Public and private funding sources.
Budget development and management.
State and Federal grant procedure and management.
Relevant local, Federal, and State laws and regulations.
Project and program management.
Supervisory principles, practices and techniques.
Effective customer service techniques.
Ability to: Plan, manage, supervise and coordinate the operations of a Housing Authority.
Prepare analytical and financial reports.
Make accurate calculations and revenue estimates.
Interpret and apply relevant policies, laws and regulations.
Develop and implement policies and procedures.
Develop and implement innovative programs and projects.
Communicate effectively both orally and in writing.
Analyze problems and develop effective and realistic solutions and policy alternatives.
Select, train and supervise staff.
Provide effective customer service.
Establish and maintain effective and cooperative working relationships with a variety of individuals, agencies, businesses and community organizations, including other City department staff.
Skill in: Program management and evaluation.
Using a personal computer and applicable software applications.
Education, Training and Experience: Graduation from an accredited college or university with a Bachelor's degree in Business, Public Administration, Social Services, or a closely related field.
Four years of recent, paid and progressively responsible administrative work experience with housing assistance payment programs or related affordable housing programs.
At least two years of the recent, paid experience must have included supervisory responsibilities or leading and coordinating the work of others.
Completion of the City of Santa Monica’s Pre-Supervisory Academy or equivalent training may substitute for one year of the required supervisory or leading and coordinating experience.
Licenses and Certificates: None.
Supplemental Information How to Apply: Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline.
If you do not submit your on-line application by the filing deadline, you will not be considered for this position.
Please note, applications may be rejected if incomplete.
Resumes, CVs and cover letters are not reviewed as part of the application screening process.
You must attach a copy of your college level transcripts or diploma to your online application.
Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts.
All materials must be received in the Human Resources Department no later than the filing deadline.
Failure to do so may result in your application being disqualified.
Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.
All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.
Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation Writing exercise/practical assessment Oral Interview If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list.
If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.
Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.
Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community.
As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive.
Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.
The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.
We aim to create a workplace that celebrates and embraces the diversity of our employees.
Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities.
Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).
Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.