*Job Title: *Receptionist
*Department: *General Administration
*Reports to:* Chief Administrative Officer and Facilities Director
*FLSA Status: *Full-time, Non-Exempt
*Pay Scale:* $18.
00 to $20.
00/hour
*Schedule: * On-site, Monday – Friday, 9am – 6pm
*Summary:*
The Receptionist will be the first point of contact and welcome and greet all visitors to the institution.
This position will answer questions and provide information to SCI-Arc’s visitors, students, faculty and staff.
*Essential Duties and Responsibilities*:
* Greet visitors, students, faculty and visitors courteously; answer questions, give directions and monitor visitor access
* Answer the main line for the institution, and route calls to appropriate departments or persons, retrieve messages from general voice mail box and distribute accordingly
* Perform general office duties such as generate postage, shipping, receiving, distributing mail and faxes, filing, photocopying, collating, ordering office supplies, and facilitating office machine maintenance and repair service
* Compose routine correspondence; conduct research and compile statistical reports as needed
* Generate ID cards and maintain building access card system, and issue parking passes, work with Security to monitor parking passes
* Coordinate SCI-Arc’s Campus Dog Policy and registration process; keep a database of approved dogs on campus.
* Assist with annual tuition survey of peer institutions.
* Work with Registrar to schedule classrooms each semester; maintain classroom charts and update staff calendar
* Monitor Staff and Faculty break rooms; order supplies, make morning coffee, assess for maintenance needs
* Support with annual events such as Graduation, Spring Show, and Main Event as needed
* Handle information management in emergency situations
* Communicate to facilities and maintenance crew regarding issues, cleaning, or maintenance needs brought to your attention
* Schedule food trucks weekly for student population
* Other duties as assigned
*Qualifications:*
* High School Diploma required
* Minimum 2 years of administrative experience in a customer-oriented environment
* Proficient with Microsoft Word, Excel, and Outlook
* Customer service demeanor, pleasant phone manner and an understanding of the role of customer service in the success of the institute are essential
* Must possess great verbal and written communication skills
* Ability to multi-task successfully
* Demonstrate flexibility with changing priorities
* Experience with multi-line phone systems preferred
We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.
*SCI-Arc is an Equal Opportunity Employer that Values Diversity.
*
Job Type: Full-time
Pay: $18.
00 - $20.
00 per hour
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible schedule
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Parental leave
* Retirement plan
* Vision insurance
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Los Angeles, CA 90013: Reliably commute or planning to relocate before starting work (Required)
Education:
* High school or equivalent (Preferred)
Experience:
* Higher Education: 1 year (Preferred)
* administrative assistant: 2 years (Preferred)
Work Location: In person
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