Accounts Payable Assistant

*SUMMARY* Under the direction of the Accounts Payable Lead, the Accounts Payable Assistant is responsible for activities of the accounts payable function and daily processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing invoices and payment of invoices, and communication with vendors.
The Accounts Payable Assistant ensures company policies and procedures are being adhered to as they pertain to accounts payable.
*ESSENTIAL DUTIES* _To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees must spend over 50% of their time on these duties.
_ Processes vendor invoices, employee expense reports and check requests for payment.
Responsible for analysis, research, resolution and providing documentation for all accounts payable inquiries by vendors and other finance staff.
Generates checks and EFT’s for recurring payables.
Reviews invoices for proper coding, authorization and accuracy.
Periodically reconciles vendor statements to CII records.
Identifies 1099 vendors in Accounts Payable system.
Assists in the review and process of yearly 1099’s.
Ensures vendor invoices are appropriately tracked and filed.
Initiates emails and calls to support vendor questions and concerns.
Supports the AP Lead with all functions of the accounts payable process.
Assists management with any special projects.
*ADDITIONAL DUTIES* Prints checks on a weekly basis and performs special check runs as needed.
Uploads EFT Payments on a weekly basis and in special circumstances.
Performs daily transaction entry into Accounts Payable system.
Matches checks with supporting documents for review by AP Lead.
Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
Other duties and special projects as assigned.
*SUPERVISORY RESPONSIBILITIES* * This job has no supervisory responsibilities.
*EDUCATION & EXPERIENCE* * High school diploma or general education degree (GED) required.
* Associate's degree or equivalent in Accounting from a two-year college or technical school preferred.
*OTHER QUALIFICATIONS* * Possesses a valid driver's license and state-required auto insurance.
* This position may require some travel.
* Ability to handle confidential information.
* Maintains patient privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.
* Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.
* Sensitivity to service population’s cultural and socioeconomic characteristics.
* Excellent verbal and written communication skills.
* Punctual and dependable attendance.
* Free from alcohol and drug abuse.
* Understands CII’s basic philosophy and participates fully in carrying out its mission.
*CERTIFICATES, LICENSES, REGISTRATIONS* * None required.
*CONTINGENCIES:* * Must be fully vaccinated to comply with the California Department of Public Health (CPHD) order issued on August 5, 2021.
*BENEFITS:* * Generous paid PTO, plus nine paid holidays and CII is closed between Christmas and New Year's * Free basic HMO Medical, Dental, and Vision * Eligible employees receive a 5% retirement contribution * Up to $4,500 in tuition reimbursement annually * Eligible for the Public Service Loan Forgiveness program * Flexible Spending Account (FSA) * Life and AD&D Insurance * Voluntary Supplemental Insurance * Opportunity for growth & advancement * Professional development & continued training * Team building & bonding through company sponsored events & activities *COMPENSATION:* * Hourly hire rate: $21.
32 * In accordance with CA law, the expected pay range for this CA position is posted with this position.
The actual compensation will be determined based on experience and other factors permitted by law.
Job Type: Full-time Pay: $21.
32 per hour Benefits: * Dental insurance * Health insurance * Life insurance * Paid time off * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to commute/relocate: * Los Angeles, CA 90026: Reliably commute or planning to relocate before starting work (Required) Education: * High school or equivalent (Preferred) Work Location: Hybrid remote in Los Angeles, CA 90026